Rush has faculty across multiple colleges, but the departure process for a faculty member is fairly consistent. Please view chart below to determine what needs to be submitted and the protocol.
| Employed Provider & Faculty Member | Employee/faculty member or solely faculty member (not employed by Rush) |
|---|---|
| Complete Faculty Only Departure Notice | |
| Submit to Provider Departure email | Submit to Faculty Affairs & inform HR, where appropriate, of departure |
Forms & Protocol
Provider Departure Medical Staff Notice
- Filling out the Form: When completing the provider departure form, ensure all content on form is completed:
- Name of provider
- Date of departure/ date of submission
- Reason for leaving
- Contact email, especially if maintaining faculty appointment
- Type of resignation
- Rush health departure date
- Signatures
- Signatures: Both the faculty member and the chair signature must be on the form for processing; if the provider is no longer around, an administrator or chair can sign in their place.
- Joint Departments: Please review if the provider holds joint appointments. If yes, ensure that the chair of the joint department signs the departure form. If signature is missing, it can delay processing.
- Maintaining appointment: Under select circumstances, providers with a senior faculty rank (associate and full professors) are allowed to maintain appointments when resigning from employment at the institution with the permission of their chair and with clearly defined conditions of retaining appointment that would include the term of the appointment. (This can be true of junior appointments but under select circumstances and with regular reappointment protocols and clear expectation of work commitment.)
- Moving to Emeritus (only faculty with senior appointments eligible) - please notate on form, and submit an Emeritus packet specific to your college
- Moving to Adjunct (rank should match departing rank) - please notate, and submit Adjunct packet specific to your college. Adjunct appointments are for a one year term with possibility for reappointment.
- Maintaining appointment, but terminating employment - please submit letter from chair indicating that the faculty member will remain active in the department, the conditions with clearly defined expectations, and reference that they will complete the duration of their current term for junior appointments/ of the anticipated completion of their term for senior appointments. Junior appointment require reappointment upon indicated date.
For departures that have a faculty type change (emeritus/adjunct) or maintenance of appointment, please refer to the appointment/promotion and tenure processes of your respective college to ensure that all required documents are submitted accurately. (RMC, CHS, CON)
It is the department's responsibility to ensure that faculty who maintain active appointments upon departure hold only one active appointment; they cannot hold an appointment at another institution and still be considered active faculty at Rush.
- Filling out the Form: When completing the faculty only departure form, ensure all content on form is completed:
- College
- Date of departure/ date of submission
- Name of faculty member
- Primary and joint departments
- Contact email, especially if maintaining appointment
- Reason for leaving
- Check appropriate box
- Faculty member resigning from all appointments
- Faculty member is changing their appointment type
- Signatures
- Signatures: Both the faculty member and the chair signature must be on the form for processing; if the faculty member is no longer around, and administrator or chair can sign in their place.
- Joint Departments: Please review if the faculty member holds joint appointments. If yes, ensure that the chair of the joint department chair signs the departure form. If signature is missing, it can delay processing.
- Maintaining appointment: Under select circumstances, faculty members stay on in a modified capacity
- Moving to Emeritus (only faculty with senior appointments eligible) - please notate on form, and submit an Emeritus packet specific to your college
- Moving to Adjunct (rank should match departing rank) - please notate, and submit Adjunct packet specific to your college. Adjunct appointments are for a one year term with possibility for reappointment.
- Maintaining appointment, but terminating employment - please submit letter from chair indicating that the faculty member will remain active in the department, the conditions with clearly defined expectations, and reference that they will complete the duration of their current term for junior appointments/ of the anticipated completion of their term for senior appointments. Junior appointment require reappointment upon indicated date.
For departures that have a faculty type change (emeritus/adjunct) or maintenance of appointment, please refer to the appointment/promotion and tenure processes of your respective college to ensure that all required documents are submitted accurately. (RMC, CHS, CON)
It is the department's responsibility to ensure that faculty who maintain active appointments upon departure hold only one active appointment; they cannot hold an appointment at another institution and still be considered active faculty at Rush.
If you have further questions, please do not hesitate to reach out ot Faculty_Affairs@rush.edu.